Question 1

What is a transaction coordinator?

Accepted Answer

We specialize in streamlining your real estate transactions by performing essential administrative tasks from contract acceptance to closing. A transaction coordinator handles the paperwork and monitors the entire process, ensuring that all deadlines are tracked and met. We also manage and organize all necessary documents to keep your files compliant. Our goal is to provide a seamless and efficient experience, allowing you to focus on other aspects of your business while we take care of the details.

Question 2

How can Quick Close TC help me and my real estate business?

Accepted Answer

Quick Close TC specializes in streamlining your real estate transactions, allowing you to focus on what truly matters—serving your clients and securing new deals. We manage the tedious and time-consuming paperwork and administrative tasks associated with real estate deals. This frees up your time, enabling you to handle more transactions efficiently and increase your income potential. Trusting Quick Close TC with your transaction management means you can leverage your time for more productive activities, ensuring your business operates smoothly and profitably.

Question 3

What services are included in Contract to Close?

Accepted Answer

Our comprehensive services include:  
At File Open
Review contract for full execution (signatures/initials/dates) and required addenda/disclosures
Distribute executed docs to client, agent, title/escrow, and lender
Intro email with party introductions, key dates, and my TC role
Verify earnest money deposit and obtain receipt

Throughout the Transaction
Manage timeline and all deadlines (inspection, escrow, title, loan)
Coordinate HOA contacts, applications, bylaws, and approvals (if applicable)
Confirm inspection/appraisal dates; ensure utilities are on for access
Draft addenda with your exact verbiage (repairs, extensions, price changes) and route for signatures
Keep all parties (co-op agent, title/escrow, lender) updated and on task
Upload docs and maintain a complete compliance file for your brokerage

At Closing
Confirm final walk-through and closing details
Coordinate with escrow on funds
Provide utility transfer info to your client and anything else you have prepared
Send YOUR review link and thank you to your client, and close out the file

What the Agent Handles
Provide the fully executed contract
Attend inspection, appraisal, walk-through, and closing (We'll schedule these)
Negotiate terms/changes
Communicate contingencies with your client (We send deadline reminders and communicate along the way as well)
Retrieve signage/lockbox (We’ll coordinate third-party removal if needed)

We are always open to discussing other services if you need them and think they'll help your business flourish.

Question 4

What areas do you service?

Accepted Answer

Quick Close TC is based in Gainesville, Florida, but we proudly service all of Florida and Washington State. These states were specifically chosen because of our extensive experience and proven track record in real estate within these regions. Our in-depth knowledge of local market conditions, regulations, and transaction processes in both Florida and Washington ensures that we can seamlessly streamline your real estate transactions. While our primary focus is on these two states, we remain open to expanding our services to other states to better cater to our clients' needs.

Question 5

When are you open and available?

Accepted Answer

We understand that real estate transactions require flexibility and accessibility. That’s why our working hours are from 8:00 AM to 11:00 PM Eastern Time (5:00 AM to 8:00 PM Pacific Time), seven days a week, excluding holidays. 
We pride ourselves on a same day file opening if you submit your contract by 5:00 PM.
This broad availability ensures that you can reach out to us at your convenience, and we are here to support your real estate consulting needs whenever you need us. Our dedicated team is committed to providing seamless and efficient service to streamline your real estate transactions effortlessly.

Question 6

Will you communicate with my clients directly?

Accepted Answer

At Quick Close TC, we find that we can save you the most time and streamline your real estate transactions most effectively if we are able to communicate directly with your clients. 
This direct line of communication allows us to handle inquiries, resolve issues, and gather necessary information quickly and accurately. 
However, we understand that some clients prefer to have all communication go through their real estate agent. If this is your preference, we are happy to funnel all correspondence through you. 
Rest assured, whether we communicate directly with your clients or through you, we always keep you updated on important developments and deadlines. You will be copied on all significant communications to ensure you are in the loop and can provide input whenever necessary.

Question 7

How will you keep me informed about the progress of my real estate transaction?

Accepted Answer

We understand the importance of staying informed throughout your real estate transaction. During our complimentary consultation, we will have a thorough discussion to understand your communication preferences. Based on your preferences, we will send you weekly update emails, which will detail the current status of your files and highlight any outstanding items. This ensures you are always in the loop and can make timely and informed decisions. 
Our goal is to provide you with a seamless and transparent experience, effortlessly streamlining your real estate transactions.

Question 8

Can Quick Close TC prepare my paperwork?

Accepted Answer

We are fully licensed in Florida and Washington. However, we prefer to have you, as the agent, provide all the verbiage for the contracts. We will prepare paperwork only with your approval prior to sending. Our team will then prepare the paperwork and seek your approval before sending anything for signatures. This collaborative approach ensures that all documents accurately reflect your intentions while streamlining the transaction process for a smooth and efficient experience.

Question 9

What do you charge for each service?

Accepted Answer

We offer a range of services designed to streamline your real estate transactions and keep everything organized from start to finish.
Services & Pricing:
• File Management & Brokerage Compliance — $125 per transaction

Includes compliance review, file organization, and brokerage submission support.
• Full-Service Contract to Close — $400 per transaction

Comprehensive transaction coordination from executed contract through closing, including communication with all parties, deadline tracking, document management, and overall transaction support.
• Pre-Listing / Pre-Contract Services — $250 per transaction

Includes services such as buyer agency agreements, offer writing, listing preparation, MLS input assistance, document setup, and other administrative support prior to going under contract.
Additional Information:
• No cancellation fees. We only get paid if you close.
• Payment is collected at closing.
• Pre-Contract Services include up to 3 offer submissions. Any additional offers written after the first 3 are billed at $25 per offer.

Question 10

How and when do you get paid?

Accepted Answer

Payment for our services is initiated after the closing of your transaction. Once everything is finalized, we will invoice you for our services. For your convenience, we offer multiple payment options. You can settle the invoice directly on our website, or through popular payment platforms such as Venmo, PayPal, Cash App, or Apple Pay. Our goal is to provide flexible and hassle-free payment methods that cater to your needs, ensuring a smooth and efficient experience.

Question 11

What happens if my deal falls through or cancels?

Accepted Answer

We understand that real estate transactions can be unpredictable. If a deal falls through or is canceled, there's no need to worry. 
We only charge for our contract-to-close services and file audits after the deal has successfully closed. 
If the deal falls through but your client is still pursuing another home or keeping their current home listed on the market, we kindly request that you continue to use our services when they go back under contract. 
This ensures that we can continue to provide seamless support and help you achieve a successful transaction the next time around. At Quick Close TC, our goal is to make your real estate transactions as effortless and stress-free as possible.

Question 12

How do I get started?

Accepted Answer

To get started with Quick Close TC, simply click the complimentary consultation button on our booking page to set up a time for a call. Much like how you consult with your buyers and sellers, we believe in ensuring a mutual fit. 
This initial consultation allows us to understand your unique needs and determine how we can best support your real estate transactions. Rest assured, there is no obligation to use our services following this consultation. Our goal is to streamline your real estate process effortlessly and tailor our services to offer you the best experience possible.

Frequently Asked Questions